Administrative Calendar
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| Month | Date | Year | Description | Due to/Location of Event | Office |
|---|---|---|---|---|---|
| February | 26th or 27th | Student Tech Fee: Workshop for invited proposal applicants | TBD | VPIT | |
| May | TBA | Celebration of Excellence Awards Ceremony | TBA | President | |
| December | TBD | University Holiday Gathering | Viking Union MPR | President | |
| December | 9 to 13 | Finals Week, Fall Quarter | Registrar | ||
| May | TBA | Celebration of Excellency Awards Ceremony | TBA | President | |
| September | 17 | 2021 | Faculty/Staff Opening Convocation | 8:30AM - Hybrid Event: PAC or Live Stream | President |
| November | 1 | 2021 | CALL for Summer Session 2021 Schedule to Deans, Departments, and Program Directions: | Due to Outreach and Continuing Ed by Jan 28, 2022 | Outreach and Continuing Ed |
| November | 7 | 2021 | Fall Online Registration Ends - midnight | Registrar's Office | Registrar |
| November | 19 | 2021 | Call for Catalog 2022-23 proofs sent to administrative and academic departments | Registrar's Office | Registrar |
| December | 6 to 10 | 2021 | Finals Week -- Fall Quarter | WWU | |
| December | 11 | 2021 | Fall Commencement | Registrar's Office | Registrar |
| December | 22 | 2021 | DUE: PA's for first Winter Quarter 2021 Pay of 1/10/2022 | Human Resources | HR |
| February | 2 | 2022 | SENT to recipients: Award letters for the Faculty/Staff Workstation Program | VPIT | VPIT |
| February | 20 | 2022 | Winter Online Registration ends - midnight | Registrar's Office | Registrar |
| March | 1 | 2022 | Banner Input for Summer Session Draft Contracts Open | Due to Outreach and Continuing Ed by April 1, 2021 | Outreach and Continuing Ed |
| March | 14 | 2022 | DUE from applicants: Student Tech Fee draft proposals for projects that would require site prep, or if space is controlled by others | Space Administration | VPIT |
| March | 19 | 2022 | Winter Commencement | Registrar's Office | Registrar |
| March | 24 | 2022 | DUE: PA's for first Spring Quarter 2022 Pay of 4/11/2022 | Human Resources | HR |
| March | 28 | 2022 | DUE from Space Admin: Site surveys and key info to applicants for draft Student Tech Fee proposals submitted March 14 | Space Administration | Provost |
| April | 1 | 2022 | DUE from Faculty Relations : Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2022 | College Operations Managers | Provost |
| April | 1 | 2022 | DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 31.) | STF Committee (Diane Bateman) | VPIT |
| April | 15 | 2022 | Final 2022-23 catalog proofs sent to academic departments for review | Catalog Office | Registrar |
| May | 3 | 2022 | Summer Session E-Sign Contracts | Due to Outreach and Continuing Ed by May 28, 2021 | Outreach and Continuing Ed |
| May | 3 | 2022 | 2022-23 University Catalog website published before Fall 2022 Registration Phase I begins | Catalog Office | Registrar |
| May | 15 | 2022 | Spring Online Registration Ends - midnight | Registrar's Office | Registrar |
| May | 18 | 2022 | Colleges assess faculty intentions to apply for professional leave and/or tenure and promotion in the coming fall. Lists of interested applicants are due to Faculty Relations on June 1. | Deans | Provost |
| June | 1 | 2022 | DUE from College Operations Managers: List of professional leave and tenure and promotion applicants for fall. | Faculty Relations | Provost |
| June | 3 | 2022 | REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations Manager | NTT Faculty & Faculty Relations | Provost |
| June | 10 to 12 | 2022 | Spring Commencement (tentative) | Registrar's Office | Registrar |
| July | 11 | 2022 | DUE from Faculty Relations Manager: Final check of Senior Instructor Eligibility Report, including Summer Session 2022 | College Operations Managers | Provost |
| September | 16 | 2022 | Second Call for Professional Leave Applications | Tenured Faculty | Faculty Relations |
| September | 20 | 2022 | DUE: PA's for first Fall Quarter 2021 Pay of 10/07/2022 | Human Resources | HR |
| September | 21 | 2022 | DUE: PA's for first Fall Quarter 2021 Pay of 10/10/2022 | Human Resources | HR |
| September | 23 | 2022 | New Faculty Benefit Orientation | 2PM-4PM Zoom Link to be sent to participants | VPUE |
| October | 11 | 2022 | National Science Foundation Major Research Instrumentation Program (MRI) DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| November | 2 | 2022 | Pilot Project Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| November | 2 | 2022 | Graduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| November | 2 | 2022 | Summer Teaching Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| November | 2 | 2022 | Undergraduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| November | 2 | 2022 | Summer Research Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| November | 6 | 2022 | Last Day, Fall Online Registration (ends midnight, 11/7) | Registrar's Office | Registrar |
| November | 10 | 2022 | Veteran's Day Program | Virtual/TBA | President/VSO |
| December | 1 | 2022 | University Holiday Party | TBA | President |
| December | 7 | 2022 | Summer Research Grant: Faculty notified of award decision via email. | VP Research | |
| December | 7 | 2022 | Graduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| December | 7 | 2022 | Summer Teaching Grant: Faculty notified of award decision via email. | VP Research | |
| December | 7 | 2022 | Pilot Project Grant: Faculty notified of award decision via email. Funds become available shortly after. | VP Research | |
| December | 7 | 2022 | Undergraduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| February | 1 | 2023 | Keck Foundation Scientific Research Grant DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| 1 | 2023 | Keck Foundation Scientific Research Grant DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | ||
| February | 15 | 2023 | Graduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| February | 15 | 2023 | Pilot Project Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| February | 15 | 2023 | Undergraduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| February | 19 | 2023 | Last Day, Winter Online Registration (ends midnight, 2/20) | Registrar's Office | Registrar |
| March | 6 | 2023 | Call for Catalog 2023-24 proofs sent to administrative and academic departments | Registrar's Office | Registrar |
| March | 9 | 2023 | DUE from Deans and Committees: Name of Outstanding Faculty Service Award recipient | Provost's Office | Provost |
| March | 15 | 2023 | Pilot Project Grant: Faculty notified of award decision via email. Funds become available shortly after. | VP Research | |
| March | 15 | 2023 | Undergraduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| March | 15 | 2023 | Graduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| March | 15 | 2023 | DUE from College Operations Managers: List of 2022-23 Faculty Retirees | Faculty Relations | Faculty Relations |
| April | 3 | 2023 | DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2023 | College Operations Managers | Faculty Relations |
| April | 17 | 2023 | Final 2023-24 catalog proofs sent to academic departments for review | Catalog Office | Registrar |
| May | 1 | 2023 | 2023-24 University Catalog website published before Fall 2023 Registration Phase I begins | Catalog Office | Registrar |
| May | 9 | 2023 | Fall Registration 2022 Phase I (tentative) | Registrar's Office | Registrar |
| May | 10 | 2023 | Undergraduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| May | 10 | 2023 | Pilot Project Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| May | 10 | 2023 | Graduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| May | 14 | 2023 | Last Day, Spring Online Registration (ends midnight, 5/15) | Registrar's Office | Registrar |
| May | 19 | 2023 | National Science Foundation Major Research Instrumentation Program (MRI) DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| June | 7 | 2023 | Pilot Project Grant: Faculty notified of award decision via email. Funds become available shortly after. | VP Research | |
| June | 7 | 2023 | Undergraduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| June | 7 | 2023 | Graduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| June | 28 | 2023 | NEH Summer Fellowships DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| July | 15 | 2023 | DUE from College Deans: Non-tenure track contracts for 2022-23 | Returning NTT faculty | Faculty Relations |
| August | 2 | 2023 | Keck Foundation Scientific Research Grant DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| September | 20 | 2023 | DUE: PA's for first Fall Quarter 2023 Pay of 10/07/2023 | Human Resources | HR |
| October | 1 | 2023 | PEBB Medical & Dental Benefits begin for eligible faculty | HR Benefits Services | HR |
| October | 16 | 2023 | DUE: Benefit Enrollment Forms (New Faculty) | HR Benefits Services | HR |
| November | 1 | 2023 | Benefits Open Enrollment Begins | HR Benefits Services | HR |
| November | 6 | 2023 | DUE from Deans: Pilot Project Grant Proposals, Fall 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 6 | 2023 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 6 | 2023 | DUE from Deans: Faculty Summer Research Grant Proposals, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 6 | 2023 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduate Proposals, Fall 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 6 | 2023 | DUE from Deans: Faculty Summer Teaching Grant Proposals, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 12 | 2023 | Last Day, Fall Online Registration (ends midnight, 11/13) | Registrar's Office | Registrar |
| December | 13 | 2023 | Award Notification: Pilot Project Grants, Fall 2023 | Vice Provost/Dean Patrick | VP Research |
| December | 13 | 2023 | Award Notification: Research and Creative Opportunities Grants for Graduates, Fall 2023 | Vice Provost/Dean Patrick | VP Research |
| December | 13 | 2023 | Award Notification: Research and Creative Opportunities Grants for Undergraduates, Fall 2023 | Vice Provost/Dean Patrick | VP Research |
| December | 15 | 2023 | Award Notification: Faculty Summer Research Grants, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| December | 15 | 2023 | Award Notification: Faculty Summer Teaching Grants, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| January | 1 | 2024 | Open Enrollment Benefits plan changes take effect | HR Benefits Services | HR |
| February | 20 | 2024 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2024 | Vice Provost/Dean Patrick | VP Research |
| February | 20 | 2024 | DUE from Deans: Pilot Project Grant Proposals, Winter 2024 | Vice Provost/Dean Patrick | VP Research |
| February | 20 | 2024 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2024 | Vice Provost/Dean Patrick | VP Research |
| February | 25 | 2024 | Last Day, Winter Online Registration (ends midnight, 2/26) | Registrar's Office | Registrar |
| March | 4 | 2024 | Call for Catalog 2024-25 proofs sent to administrative and academic departments | Registrar's Office | Registrar |
| March | 5 | 2024 | ACC curriculum deadline for 2024-25 university Catalog | Registrar's Office | Registrar |
| March | 8 | 2024 | DUE from all other award committees: Names of all other faculty & staff award recipients | President's Office, 5:00PM | |
| March | 8 | 2024 | DUE from Deans and Committees: Name of Outstanding Faculty Service Award recipient | Provost's Office | Provost |
| March | 15 | 2024 | DUE from College Operations Managers: List of 2023-24 Faculty Retirees | Faculty Relations | Faculty Relations |
| March | 18 to 22 | 2024 | Finals Week, Winter Quarter | WWU | |
| March | 20 | 2024 | Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Winter 2024 | Vice Provost/Dean Patrick | VP Research |
| March | 20 | 2024 | Award Notification: Research and Creative Opportunities Grants for Graduate Students, Winter 2024 | Vice Provost/Dean Patrick | VP Research |
| March | 20 | 2024 | Award Notification: Pilot Project Grants, Winter 2024 | Vice Provost/Dean Patrick | VP Research |
| March | 23 to April 1 | 2024 | Spring Break | WWU | |
| April | 4 | 2024 | DUE: Electronic nominations for Presidential Scholars | President's Office | President |
| April | 12 | 2024 | Research Award in Mongolian and Inner Asian Studies | Online Form | Institute for Global Engagement |
| April | 15 | 2024 | Final 2024-25 catalog proofs sent to academic departments for review | Registrar's Office | Registrar |
| May | 1 | 2024 | 2024-25 University Catalog website published before Fall 2023 Registration Phase I begins | Registrar's Office | Registrar |
| May | 7 | 2024 | Summer Registration Phase 1 | Registrar's Office | Registrar |
| May | 14 | 2024 | Fall Registration 2024 Phase I (tentative) | Registrar's Office | Registrar |
| May | 16 | 2024 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2024 | Vice Provost/Dean Patrick | VP Research |
| May | 16 | 2024 | DUE from Deans: Pilot Project Grant Proposals, Spring 2024 | Vice Provost/Dean Patrick | VP Research |
| May | 16 | 2024 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2024 | Vice Provost/Dean Patrick | VP Research |
| May | 19 | 2024 | Last Day, Spring Online Registration (ends midnight, 5/20) | Registrar's Office | Registrar |
| June | 10 to 14 | 2024 | Finals Week, Spring Quarter | WWU | |
| June | 12 | 2024 | Award Notification: Research and Creative Opportunities Grants for Graduate Students, Spring 2024 | Vice Provost/Dean Patrick | VP Research |
| June | 12 | 2024 | Award Notification: Pilot Project Grants, Spring 2023 | Vice Provost/Dean Patrick | VP Research |
| June | 12 | 2024 | Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Spring 2024 | Vice Provost/Dean Patrick | VP Research |
| June | 14 to 16 | 2024 | June Commencement | Carver Gym | Registrar |
| June | 15 to 24 | 2024 | Summer Break | WWU | |
| June | 28 | 2024 | DUE from faculty: National Endowment for the Humanities (NEH) Summer Stipend program pre-proposals | Vice Provost/Dean Patrick | VP Research |
| June | 30 | 2024 | Health Insurance ends for faculty leaving after the academic year | HR Benefits Services | HR |
| July | 15 | 2024 | DUE from College Deans: Non-tenure track contracts for 2024-25 | Returning NTT faculty | Faculty Relations |
| August | 2 | 2024 | DUE: Keck Foundation Scientific Research Grant Pre-Proposals | Vice Provost/Dean Patrick | VP Research |
| August | 20 | 2024 | Summer 2024 Peak Data Captured | Registrar's Office | Registrar |
| September | 1 | 2024 | PEBB Medical & Dental Benefits begin for eligible faculty who are returning within 12 months of losing PEBB | HR Benefits Services | HR |
| September | 7 to 8 | 2024 | New Faculty Orientation (Required) | Haggard Hall | AVPAA |
| September | 16 | 2024 | DUE from Faculty Relations: Probationary Review and Post-Tenure Review Packets in Interfolio | Probationary Review and Post-Tenure Review Candidates | Faculty Relations |
| September | 16 | 2024 | Fall Faculty Contracts Begin | Faculty Relations | Faculty Relations |
| September | 16 | 2024 | Call for Professional Leave Applications | Tenured Faculty | Faculty Relations |
| September | 16 | 2024 | CALL for Self-Studies of Centers and Institutes Per Schedule | Faculty Relations | |
| September | 19 | 2024 | State of the University Address (Formerly Faculty/Staff Opening Convocation) | PAC Concert Hall | President |
| September | 19 | 2024 | Fall Academic Leadership Conference | 9:30AM-12PM MH 138 | Provost |
| September | 19 | 2024 | DUE: PA's for first Fall Quarter 2024 Pay of 10/10/2024 | Human Resources | HR |
| September | 22 to 28 | 2024 | Western Welcome Week | New Student Services | NSSFO |
| September | 24 | 2024 | Student Welcoming Convocation | 10AM-11AM, Carver Gym | Enrollment |
| September | 25 | 2024 | Fall Classes Begin | Registrar's Office | Registrar |
| September | 25 | 2024 | Fall Quarter Classes Begin | Registrar's Office | Registrar |
| October | 1 | 2024 | PEBB Medical & Dental Benefits begin for eligible faculty who begin 09/16 | HR Benefits Services | HR |
| October | 2 | 2024 | DUE: PEBB benefits for eligble faculty who were eligible 09/01 | HR Benefits Services | HR |
| October | 4 | 2024 | SEND OUT: Call for Spratlen Grant Award Proposal | Provost's Office | Provost |
| October | 4 | 2024 | SEND OUT: Call for Fraser Lecture Series Proposals | Provost's Office | Provost |
| October | 7 | 2024 | Fall Peak Enrollment Data Captured | Registrar's Office | Registrar |
| October | 10 | 2024 | Wellness Clinic #1 (Flu and COVID booster shot) | HR Benefits Services | |
| October | 11 | 2024 | AWARD DESCRIPTIONS: Send updates for faculty award descriptions listed on the Faculty & Staff Awards webpage | President/Provost Office | President |
| October | 15 | 2024 | DUE from Department Chairs: Faculty Professional Leave Applications | College Deans via Interfolio | Faculty Relations |
| October | 15 | 2024 | Deadline to submit proposals for Summer Global Learning Courses | E-Sign Form | Institute for Global Engagement |
| October | 16 | 2024 | DUE: Retirement Enrollment forms (elegible faculty) | HR Benefits Services | HR |
| October | 16 | 2024 | SEND OUT: Call for Excellence in Teaching Award Nominations | Provost's Office | Provost |
| October | 16 | 2024 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2024 | Vice Provost/Dean Patrick | VP Research |
| October | 16 | 2024 | SEND OUT: Call for Outstanding Scholarship Award Nominations | Provost's Office | Provost |
| October | 16 | 2024 | DUE from Deans: Faculty Summer Research Grant Proposals, Summer 2025 | Vice Provost/Dean Patrick | VP Research |
| October | 16 | 2024 | SEND OUT: Call for Elich Excellence in Teaching Award Nominations | Provost's Office | Provost |
| October | 16 | 2024 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduate Proposals, Fall 2024 | Vice Provost/Dean Patrick | VP Research |
| October | 16 | 2024 | SEND OUT: Call for Outstanding Faculty Leadership Award Nominations | Provost's Office | Provost |
| October | 16 | 2024 | DUE from Deans: Faculty Summer Teaching Grant Proposals, Summer 2025 | Vice Provost/Dean Patrick | VP Research |
| October | 16 | 2024 | SEND OUT: Call for Olscamp Research Award Nominations | Provost's Office | Provost |
| October | 16 | 2024 | DUE from Deans: Pilot Project Grant Proposals, Fall 2024 | Vice Provost/Dean Patrick | VP Research |
| October | 16 | 2024 | SEND OUT: Call for Carl H. Simpson Bridging Award Nominations | Provost's Office | Provost |
| October | 17 | 2024 | DUE: PEBB benefit forms due for elegible faculty who started 09/16 | HR Benefits Services | HR |
| October | 17 to 18 | 2024 | October Board of Trustees Meeting | Old Main 340 | President |
| October | 18 to 20 | 2024 | Fall Family Weekend | Foundation | |
| October | 25 | 2024 | Wellness Clinic #2 (Flu and COVID booster shot) | HR Benefits Services | |
| October | 28 | 2024 | Benefits Open Enrollment Begins (Vision benefits must be made) | HR Benefits Services | HR |
| November | 4 | 2024 | CALL: for nominations - Equity & Inclusion Award, Outstanding Classified Staff Award, Philip E. Sharpe, Jr. Community Engagement Award, President's Exceptional Effort Award, Professional Staff Award, Team Recognition Award | President's Office | President |
| November | 10 | 2024 | Last Day, Fall Online Registration, 11:59 pm (school withdrawl deadline in 12/1) | Registrar's Office | Registrar |
| November | 12 to 24 | 2024 | Phase I Registration for Winter Quarter | Registrar's Office | Registrar |
| November | 14 | 2024 | CALL: Student Tech Fee - Tech Initiatives Abstracts | Vice Provost Lanham | VPIT |
| November | 15 | 2024 | DUE from College Deans: Faculty Professional Leave Applications with Recommendations | Provost via Interfolio | Faculty Relations |
| November | 15 | 2024 | CALL: Summer Session Schedule to Deans, Departments, and Program Directors | Due to Outreach and Continuing Ed by Feb 3, 2025 | Outreach and Continuing Ed |
| November | 25 | 2024 | DUE: Spratlen Grant Award Proposals | Online Esign Form | Provost |
| November | 25 | 2024 | DUE: Fraser Lecture Series Proposals | Provost's Office | Provost |
| November | 25 | 2024 | Benefits Open Enrollment Ends | HR Benefits Services | HR |
| December | 1 | 2024 | DUE: Electronic nominations for Olscamp Research Award | Online form | Provost |
| December | 1 | 2024 | DUE: Electronic Nominations for Elich Excellence in Teaching Award | Online Form | Provost |
| December | 1 | 2024 | DUE: Electronic nominations for Outstanding Scholarship Award | Online Form | Provost |
| December | 1 | 2024 | DUE: Electronic nominations for Outstanding Faculty Leadership Award | Online form | Provost |
| December | 1 | 2024 | DUE: Electronic nominations for Excellence in Teaching Award | Online form | Provost |
| December | 1 | 2024 | DUE: Electronic nominations for Carl H. Simpson Bridging Award | Online form | Provost |
| December | 6 | 2024 | Award Notification: Research and Creative Opportunities Grants for Undergraduates, Fall 2024 | Vice Provost/Dean Patrick | VP Research |
| December | 6 | 2024 | Award Notification: Pilot Project Grants, Fall 2024 | Vice Provost/Dean Patrick | VP Research |
| December | 6 | 2024 | Award Notification: Faculty Summer Research Grants, Summer 2024 | Vice Provost/Dean Patrick | VP Research |
| December | 6 | 2024 | Award Notification: Research and Creative Opportunities Grants for Graduates, Fall 2024 | Vice Provost/Dean Patrick | VP Research |
| December | 6 | 2024 | Award Notification: Faculty Summer Teaching Grants, Summer 2024 | Vice Provost/Dean Patrick | VP Research |
| December | 12 to 13 | 2024 | December Board of Trustees Meeting | Old Main 340 | President |
| December | 13 to 14 | 2024 | December Commencement | Carver Gym | Registrar |
| December | 14 to Jan 6 | 2024 | Winter Break | Registrar | |
| December | 15 | 2024 | Fall Faculty Contracts End | Faculty Relations | Faculty Relations |
| December | 15 | 2024 | DUE from College Deans: Tenure and Promotion Recommendations and Justifications | Faculty Relations | Faculty Relations |
| December | 16 | 2024 | Winter Faculty Contracts Begin | Faculty Relations | Faculty Relations |
| December | 17 | 2024 | DUE: Fall Grades - by noon | Registrar's Office | Registrar |
| January | 1 | 2025 | Open Enrollment Benefits take effect | HR Benefits Services | HR |
| January | 7 | 2025 | Winter Quarter Classes Begin | Registrar's Office | Registrar |
| January | 10 | 2025 | DUE: Student Tech Fee Tech Initiatives abstracts from employees | STF Tech Initiatives Committee | VPIT |
| January | 13 | 2025 | CALL: Academic Year OCE Schedule to Deans, Departments, and Program Directors | Due to Outreach and Continuing Ed by March 17, 2023 | Outreach and Continuing Ed |
| January | 15 | 2025 | Deadline to submit proposals for Academic Year Global Learning courses | E-Sign Form | Institute for Global Engagement |
| January | 15 | 2025 | REMINDER: College Deans to Submit Emeritus Faculty Nominations by April 10 | Faculty Relations | Faculty Relations |
| January | 17 | 2025 | DUE: Student Tech Fee Tech Initiatives abstracts from students | STF Tech Initiatives Committee | VPIT |
| January | 19 | 2025 | Student Tech Fee: Selected abstract applicants invited to submit Tech Initiatives proposals | STF Tech Initiatives Committee | VPIT |
| January | 20 | 2025 | Winter Peak Enrollment Data Captured | Registrar's Office | Registrar |
| January | 29 | 2025 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2025 | Vice Provost/Dean Patrick | VP Research |
| January | 29 | 2025 | DUE from Deans: Pilot Project Grant Proposals, Winter 2025 | Vice Provost/Dean Patrick | VP Research |
| January | 29 | 2025 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2025 | Vice Provost/Dean Patrick | VP Research |
| January | 31 | 2025 | DUE from Provost: Final Faculty Professional Leave Decisions | Professional Leave Applicants | Faculty Relations |
| February | 3 | 2025 | DUE: Summer Session Schedule from Departments and Colleges | Outreach and Continuing Ed | Outreach and Continuing Ed |
| February | 3 | 2025 | SENT from Provost: Tenure and Promotion Review Decision Letters via Interfolio | Tenure and Promotion Candidates | Faculty Relations |
| February | 3 | 2025 | REMINDER: Annual evaluations of all probationary tenure track faculty to be completed by March 15 | Faculty Relations | Faculty Relations |
| February | 4 | 2025 | DUE: Complete Summer Session Banner Course Entry | Outreach and Continuing Ed | Outreach and Continuing Ed |
| February | 7 | 2025 | DUE Research Proposals for John C. Street Research Award in Mongolian and Inner Asian Studies | Online Form | Institute for Global Engagement |
| February | 13 to 14 | 2025 | February Board of Trustees Meeting | Old Main 340 | President |
| February | 14 | 2025 | CALL: Presidential Scholars nominations | Presidential Scholars webpage | President |
| February | 17 | 2025 | DUE from Professional Leave Awardees: Professional Leave Repayment Agreements | Faculty Relations | Faculty Relations |
| February | 23 | 2025 | Last Day, Winter Online Registration 11:59 pm (school withdrawl deadline is 3/9) | Registrar's Office | Registrar |
| February | 25 to Mar 10 | 2025 | Phase I Registration for Spring Quarter | Registrar's Office | Registrar |
| February | 28 | 2025 | DUE: Deans Approval of Academic year Schedule | Registrar's Office | Registrar |
| March | 3 | 2025 | CALL: Banner Input for Summer Session Draft Contracts Open | Due to Outreach and Continuing Ed by March 31, 2025 | Outreach and Continuing Ed |
| March | 5 | 2025 | ACC curriculum deadline for 2025-26 university Catalog | Registrar's Office | Registrar |
| March | 7 | 2025 | DUE from Deans and Committees: Names of Olscamp Research Award and Outstanding Faculty Research Award Recipients | Provost's Office | Provost |
| March | 7 | 2025 | DUE from Deans and Committees: Name of Carl H. Simpson Bridging Award recipient | Provost's Office | Provost |
| March | 7 | 2025 | DUE from all other Award Committees: Names of all other faculty & staff award recipients | President's Office, 5:00PM | President |
| March | 7 | 2025 | DUE: Academic Year Schedule, last day to key schedule (online access revoked after this date) | Registrar's Office | Registrar |
| March | 7 | 2025 | DUE from Deans and Committees: Names of Excellence in Teaching and Elich Award recipients | Provost's Office | Provost |
| March | 7 | 2025 | DUE from Deans and Committees: Name of Outstanding Faculty Service Award recipient | Provost's Office | Provost |
| March | 10 | 2025 | Award Notification: Research and Creative Opportunities Grants for Graduate Students, Winter 2025 | Vice Provost/Dean Patrick | VP Research |
| March | 10 | 2025 | Award Notification: Pilot Project Grants, Winter 2025 | Vice Provost/Dean Patrick | VP Research |
| March | 10 | 2025 | Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Winter 2025 | Vice Provost/Dean Patrick | VP Research |
| March | 10 | 2025 | Call for Catalog 2025-26 proofs sent to administrative and academic departments | Registrar's Office | Registrar |
| March | 15 | 2025 | DUE: Academic Year OCE Schedules | Outreach and Continuing Ed | Outreach and Continuing Ed |
| March | 15 | 2025 | Winter Faculty Contracts End | Faculty Relations | Faculty Relations |
| March | 16 | 2025 | Spring Faculty Contracts Begin | Faculty Relations | Faculty Relations |
| March | 17 | 2025 | DUE from College Operations Managers: List of 2024-25 Faculty Retirees | Faculty Relations | Faculty Relations |
| March | 17 | 2025 | College Deans to Finalize Probationary Reviews via Interfolio | Faculty Relations | Faculty Relations |
| March | 21 | 2025 | DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 30.) | STF Tech Initiatives Committee | VPIT |
| March | 25 | 2025 | DUE: Winter Grades - by noon | Registrar's Office | Registrar |
| March | 28 | 2025 | DUE from STF Committee: Student Tech Fee Tech Initiatives proposals for review | Academic Technology Committee (ATC), STF website | VPIT |
| March | 31 | 2025 | DUE: Summer Session Faculty Draft Contracts/Report | Outreach and Continuing Ed | Outreach and Continuing Ed |
| April | 1 | 2025 | DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2024 | College Operations Managers | Faculty Relations |
| April | 1 | 2025 | Spring Classes Begin | Registrar's Office | Registrar |
| April | 10 | 2025 | DUE from College Deans: Emeritus faculty nominations | Faculty Relations | Faculty Relations |
| April | 10 to 11 | 2025 | April Board of Trustees Meeting | Old Main 340 | President |
| April | 10 | 2025 | SENT: Completed Presidential Scholars Nominations from President's Office | Deans | President |
| April | 14 | 2025 | Spring Peak Enrollment Data Captured | Registrar's Office | Registrar |
| April | 18 | 2025 | Final 2025-26 catalog proofs sent to academic departments for review | Registrar's Office | Registrar |
| April | 23 | 2025 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2025 | Vice Provost/Dean Patrick | VP Research |
| April | 23 | 2025 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2025 | Vice Provost/Dean Patrick | VP Research |
| April | 23 | 2025 | DUE from Deans: Pilot Project Grant Proposals, Spring 2025 | Vice Provost/Dean Patrick | VP Research |
| April | 25 | 2025 | DUE from Deans: Recommendations for Presidential Scholars | President's Office | President |
| May | 1 | 2025 | SENT: Summer Session E-Sign Contracts | Due to Outreach and Continuing Ed by May 31, 2025 | Outreach and Continuing Ed |
| May | 1 | 2025 | DUE for Student Tech Fee: Academic Technology Committee (ATC) and Western community comments on Tech Initiatives proposals | STF Tech initiatives Committee | VPIT |
| May | 1 | 2025 | 2025-26 University Catalog website published before Fall 2025 Registration Phase I begins | Registrar's Office | Registrar |
| May | 6 | 2025 | Summer Registration Phase 1 (tentative) | Registrar's Office | Registrar |
| May | 12 to 16 | 2025 | Scholar's Week | Provost's Office | Provost |
| May | 13 | 2025 | Fall Registration 2025 Phase I (tentative) | Registrar's Office | Registrar |
| May | 18 | 2025 | Last Day, Spring Online Registration, 11:59 (school withdrawl deadline is 6/1) | Registrar's Office | Registrar |
| May | 17 | 2025 | Colleges direct faculty intending to apply for professional leave, tenure and promotion, and/or promotion to full professor in the coming fall to the Faculty Relations website, where they can request an application packet. | College Deans | Faculty Relations |
| May | 30 | 2025 | Award Notification: Student Tech Fee Tech Initiatives awards | Vice Provost Lanham/ASWWU/Senate President | VPIT |
| May | 30 | 2025 | DUE: Completed Summer Session E-Sign Contracts | Outreach and Continuing Ed | Outreach and Continuing Ed |
| June | 5 | 2025 | REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations | NTT Faculty & Faculty Relations | Faculty Relations |
| June | 6 | 2025 | Award Notification: Pilot Project Grants, Spring 2025 | Vice Provost/Dean Patrick | VP Research |
| June | 6 | 2025 | Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Spring 2025 | Vice Provost/Dean Patrick | VP Research |
| June | 6 | 2025 | Award Notification: Research and Creative Opportunities Grants for Graduate Students, Spring 2025 | Vice Provost/Dean Patrick | VP Research |
| June | 10 | 2025 | DUE: Last day to cancel a Summer Session course | Outreach and Continuing Ed | Outreach and Continuing Ed |
| June | 12 to 13 | 2025 | June Board of Trustees Meeting | Old Main 340 | President |
| June | 13 to 15 | 2025 | June Commencement (tentative) | Carver Gym | Registrar |
| June | 15 | 2025 | Spring Faculty Contracts End | Faculty Relations | Faculty Relations |
| June | 15 | 2025 | DUE from College Deans: Summary of Post-Tenure Review Results | Faculty Relations | Faculty Relations |
| June | 17 | 2025 | DUE: Spring Grades - by noon | Registrar's Office | Registrar |
| June | 24 | 2025 | Summer Session Classes Begin | Registrar's Office | Registrar |
| June | 25 | 2025 | Pre-collection of faculty summer health/life insurance premiums on this paycheck | HR Benefits Services | HR |
| June | 30 | 2025 | PEBB benefits end for faculty leaving employment or who are not eligible for pre-collections | HR Benefits Services | HR |
| July | 15 | 2025 | DUE from College Deans: Non-tenure track contracts for 2025-2026 | Returning NTT faculty | Faculty Relations |
| August | 14 to 15 | 2025 | August Board of Trustees Meeting | Old Main 340 | President |
| August | 19 | 2025 | Summer 2025 Peak Data Captured | Registrar's Office | Registrar |
| August | 26 | 2025 | DUE: Summer Session grades - by noon | Registrar's Office | Registrar |