Faculty-Staff Administrative Calendar
Showing upcoming items only. See full calendar.
| Month | Date | Year | Description | Due to/Location of Event | Office |
|---|---|---|---|---|---|
| September | 15 | 2022 | Fall Academic Leadership Conference | 9AM-11AM MH 138 | Provost |
| September | 16 | 2022 | Second Call for Professional Leave Applications | Tenured Faculty | Faculty Relations |
| September | 16 | 2022 | Fall Faculty Contracts Begin | Faculty Relations | Provost |
| September | 16 | 2022 | CALL for Self-Studies of Centers and Institutes Per Schedule | Faculty Relations | |
| September | 16 | 2022 | DUE from Faculty Relations: Probationary Review and Post-Tenure Review Packets in Interfolio | Probationary Review and Post-Tenure Review Candidates | Faculty Relations |
| September | 16 | 2022 | New Faculty Orientation (Required) | 8AM-2:30PM, Old Main Solarium | VPUE |
| September | 18 to 24 | 2022 | Western Welcome Week | New Student Services | NSSFO |
| September | 20 | 2022 | Student Welcoming Convocation | 10AM-11AM, Carver Gym | ESS/Registrar's |
| September | 20 | 2022 | DUE: PA's for first Fall Quarter 2021 Pay of 10/07/2022 | Human Resources | HR |
| September | 21 | 2022 | DUE: PA's for first Fall Quarter 2021 Pay of 10/10/2022 | Human Resources | HR |
| September | 21 | 2022 | Fall Classes Begin | Registrar's Office | Registrar |
| September | 23 | 2022 | New Faculty Benefit Orientation | 2PM-4PM Zoom Link to be sent to participants | VPUE |
| September | 28 | 2022 | AWARD DESCRIPTIONS: Send updates for faculty award descriptions listed on the Faculty & Staff Awards webpage | President/Provost Office | President |
| September | 28 | 2022 | State of the University Address (Formerly Faculty/Staff Opening Convocation) | 8:30AM - Hybrid Event: PAC & Live Stream | President |
| October | 1 | 2022 | PEBB Medical & Dental Benefits begin for elligble faculty | HR Benefits Services | HR |
| October | 3 | 2022 | Fall Peak Enrollment Data Captured | Registrar's Office | Registrar |
| October | 5 | 2022 | SEND OUT: Call for Excellence in Teaching Award Nominations | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Elich Excellence in Teaching Award Nominations | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Olscamp Research Award Nominations | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Outstanding Scholarship Award Nominations | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Outstanding Faculty Leadership Award Nominations | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Carl H. Simpson Bridging Award Nominations | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Spratlen Grant Award Proposal | Provost's Office | Provost |
| October | 5 | 2022 | SEND OUT: Call for Fraser Lecture Series Proposals | Provost's Office | Provost |
| October | 5 | 2022 | Due from students: Research and Creative Opportunities Grants for Undergraduates Proposals, Fall 2022 | Faculty Advisors | VP Research |
| October | 5 | 2022 | Due from students: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2022 | Faculty Advisors | VP Research |
| October | 11 | 2022 | DUE: 2023 National Science Foundation (NSF) MRI Program Pre-proposals | College Deans | VP Research |
| October | 13 to 14 | 2022 | October Board of Trustees Meeting | Old Main 340 | President |
| October | 15 | 2022 | DUE from Department Chairs: Faculty Professional Leave Applications | College Deans via Interfolio | Faculty Relations |
| October | 15 | 2022 | Deadline to submit proposals for Summer Global Learning Courses | E-Sign Form | Institute for Global Engagement |
| October | 16 | 2022 | DUE: Benefit Enrollment Forms (New Faculty) | HR Benefits Services | HR |
| October | 19 | 2022 | DUE: Faculty Summer Research Grant Proposals, Summer 2023 | Department Chairs | VP Research |
| October | 19 | 2022 | Due: Faculty Summer Teaching Grant Proposals, Summer 2023 | Department Chairs | VP Research |
| October | 19 | 2022 | DUE: Pilot Project Grant Proposals, Fall 2022 | Department Chairs | VP Research |
| October | 19 | 2022 | DUE from Faculty Advisors: Research and Creative Opportunities Grants for Undergraduates Proposals, Fall 2022 | Department Chairs | VP Research |
| October | 19 | 2022 | DUE from Faculty Advisors: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2022 | Department Chairs | VP Research |
| October | 21 to 23 | 2022 | Fall Family Weekend | New Student Services | NSSFO |
| October | 26 | 2022 | DUE from Chairs: Faculty Summer Research Grant Proposals, Summer 2023 | College Deans | VP Research |
| October | 26 | 2022 | DUE from Chairs: Faculty Summer Teaching Grant Proposals, Summer 2023 | College Deans | VP Research |
| October | 26 | 2022 | DUE from Department Chairs: Pilot Project Grant Proposals, Fall 2022 | College Deans | VP Research |
| November | 1 | 2022 | Benefits Open Enrollment Begins | HR Benefits Services | HR |
| November | 2 | 2022 | DUE from Deans: Faculty Summer Research Grant Proposals, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 2 | 2022 | DUE from Deans: Faculty Summer Teaching Grant Proposals, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| November | 2 | 2022 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2022 | Vice Provost/Dean Patrick | VP Research |
| November | 2 | 2022 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduate Proposals, Fall 2022 | Vice Provost/Dean Patrick | VP Research |
| November | 2 | 2022 | DUE from Deans: Pilot Project Grant Proposals, Fall 2022 | Vice Provost/Dean Patrick | VP Research |
| November | 4 | 2022 | CALL: Summer Session Schedule to Deans, Departments, and Program Directors | Due to Outreach and Continuing Ed by Jan 31, 2023 | Outreach and Continuing Ed |
| November | 6 | 2022 | Last Day, Fall Online Registration (ends midnight, 11/7) | Registrar's Office | Registrar |
| November | 8 to 22 | 2022 | Phase I Registration for Winter Quarter | Registrar's Office | Registrar |
| November | 10 | 2022 | Veteran's Day Program | Virtual/TBA | President/VSO |
| November | 15 | 2022 | CALL: for nominations - Equity & Inclusion Award, Outstanding Classified Staff Award, Philip E. Sharpe, Jr. Community Engagement Award, President's Exceptional Effort Award, Professional Staff Award, Team Recognition Award | President's Office | President |
| November | 15 | 2022 | DUE from College Deans: Faculty Professional Leave Applications with Recommendations | Provost via Interfolio | Faculty Relations |
| November | 17 | 2022 | CALL: Student Tech Fee - Tech Initiatives Abstracts | Vice Provost Lanham | VPIT |
| November | 30 | 2022 | Benefits Open Enrollment Ends | HR Benefits Services | HR |
| December | 1 | 2022 | DUE: Electronic nominations for Olscamp Research Award | Online form | Provost |
| December | 1 | 2022 | DUE: Electronic nominations for Outstanding Scholarship Award | Online Form | Provost |
| December | 1 | 2022 | DUE: Electronic nominations for Excellence in Teaching Award | Online form | Provost |
| December | 1 | 2022 | DUE: Electronic Nominations for Elich Excellence in Teaching Award | Online Form | Provost |
| December | 1 | 2022 | DUE: Electronic nominations for Outstanding Faculty Leadership Award | Online form | Provost |
| December | 1 | 2022 | DUE: Electronic nominations for Carl H. Simpson Bridging Award | Online form | Provost |
| December | 1 | 2022 | DUE: Spratlen Grant Award Proposals | Online Esign Form | Provost |
| December | 1 | 2022 | DUE: Fraser Lecture Series Proposals | Provost's Office | Provost |
| December | 1 | 2022 | University Holiday Party | TBA | President |
| December | 6 | 2022 | Announcement to Deans: the Faculty/Staff Workstations Program | VPIT | |
| December | 5 to 9 | 2022 | Finals Week, Fall Quarter | WWU | |
| December | 7 | 2022 | Award Notification: Pilot Project Grants, Fall 2022 | Vice Provost/Dean Patrick | VP Research |
| December | 7 | 2022 | Award Notification: Research and Creative Opportunities Grants for Graduates, Fall 2022 | Vice Provost/Dean Patrick | VP Research |
| December | 7 | 2022 | Award Notification: Research and Creative Opportunities Grants for Undergraduates, Fall 2022 | Vice Provost/Dean Patrick | VP Research |
| December | 7 | 2022 | Award Notification: Faculty Summer Research Grants, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| December | 7 | 2022 | Award Notification: Faculty Summer Teaching Grants, Summer 2023 | Vice Provost/Dean Patrick | VP Research |
| December | 8 to 9 | 2022 | December Board of Trustees Meeting | Old Main 340 | President |
| December | 9 to 10 | 2022 | December Commencement | Registrar's Office | Registrar |
| December | 13 | 2022 | DUE: Fall Grades - by noon | Registrar's Office, 12:00PM | Registrar |
| December | 15 | 2022 | Fall Faculty Contracts End | Faculty Relations | Faculty Relations |
| December | 15 | 2022 | DUE from College Deans: Tenure and Promotion Recommendations and Justifications | Faculty Relations | Faculty Relations |
| December | 16 | 2022 | Winter Faculty Contracts Begin | Faculty Relations | Faculty Relations |
| January | 1 | 2023 | Open Enrollment Benefits plan changes take effect | HR Benefits Services | HR |
| January | 4 | 2023 | Winter Quarter Classes Begin | Registrar's Office | Registrar |
| January | 13 | 2023 | DUE: Student Tech Fee Tech Initiatives abstracts from employees | STF Committee | VPIT |
| January | 15 | 2023 | Deadline to submit proposals for Academic Year Global Learning courses | E-Sign Form | Institute for Global Engagement |
| January | 16 | 2023 | CALL: Academic Year OCE Schedule to Deans, Departments, and Program Directors | Due to Outreach and Continuing Ed by March 17, 2023 | Outreach and Continuing Ed |
| January | 16 | 2023 | Winter Peak Enrollment Data Captured | Registrar's Office, 5:00PM | Registrar |
| January | 17 | 2023 | REMINDER: College Deans to Submit Emeritus Faculty Nominations by April 10 | Faculty Relations | Faculty Relations |
| January | 18 | 2023 | Due from students: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2023 | Faculty Advisors | VP Research |
| January | 18 | 2023 | Due from students: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2023 | Faculty Advisors | VP Research |
| January | 20 | 2023 | DUE: Student Tech Fee Tech Initiatives abstracts from students | STF Committee | VPIT |
| January | 31 | 2023 | DUE: Summer Session Schedule from Departments and Colleges | Outreach and Continuing Ed | Outreach and Continuing Ed |
| January | 31 | 2023 | DUE from Provost: Final Faculty Professional Leave Decisions | Professional Leave Applicants | Faculty Relations |
| February | 1 | 2023 | SENT from Provost: Tenure and Promotion Review Decision Letters via Interfolio | Tenure and Promotion Candidates | Faculty Relations |
| February | 1 | 2023 | DUE from Faculty Advisors: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2023 | Department Chairs | VP Research |
| February | 1 | 2023 | DUE from Faculty Advisors: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2023 | Department Chairs | VP Research |
| February | 1 | 2023 | DUE: Pilot Project Proposals, Winter 2023 | Department Chairs | VP Research |
| February | 3 | 2023 | DUE: Complete Summer Session Banner Course Entry | Outreach and Continuing Ed | Outreach and Continuing Ed |
| February | 8 | 2023 | REMINDER: Annual evaluations of all probationary tenure track faculty to be completed by March 15 | Faculty Relations | Faculty Relations |
| February | 8 | 2023 | DUE from Department Chairs: Pilot Project Proposals, Winter 2023 | College Deans | VP Research |
| February | 9 to 10 | 2023 | February Board of Trustees Meeting | Old Main 340 | President |
| February | 14 | 2023 | CALL: Presidential Scholars nominations | Electronic nominations due 4/1/2022 | President |
| February | 15 | 2023 | DUE from Professional Leave Awardees: Professional Leave Repayment Agreements | Faculty Relations | Faculty Relations |
| February | 15 | 2023 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2023 | Vice Provost/Dean Patrick | VP Research |
| February | 15 | 2023 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2023 | Vice Provost/Dean Patrick | VP Research |
| February | 15 | 2023 | DUE from Deans: Pilot Project Grant Proposals, Winter 2023 | Vice Provost/Dean Patrick | VP Research |
| February | 19 | 2023 | Last Day, Winter Online Registration (ends midnight, 2/20) | Registrar's Office | Registrar |
| February | 21 | 2023 | Student Tech Fee: Selected abstract applicants invited to submit Tech Initiatives proposals | STF Committee | VPIT |
| February | 21 to Mar 6 | 2023 | Phase I Registration for Spring Quarter | Registrar's Office | Registrar |
| February | 24 | 2023 | DUE: Deans Approval of Academic year Schedule | Registrar's Office | Registrar |
| March | 1 | 2023 | DUE: Academic Year Schedule, last day to key schedule (online access revoked after this date) | Registrar's Office | Registrar |
| March | 1 | 2023 | CALL: Banner Input for Summer Session Draft Contracts Open | Due to Outreach and Continuing Ed by March 31, 2023 | Outreach and Continuing Ed |
| March | 2 | 2023 | Student Tech Fee: Workshop for invited proposal applicants | TBD | VPIT |
| March | 6 | 2023 | Call for Catalog 2023-24 proofs sent to administrative and academic departments | Registrar's Office | Registrar |
| March | 9 | 2023 | DUE from Deans and Committees: Names of Excellence in Teaching and Elich Award recipients | Provost's Office | Provost |
| March | 9 | 2023 | DUE from Deans and Committees: Names of Olscamp Research Award and Outstanding Faculty Research Award Recipients | Provost's Office | Provost |
| March | 9 | 2023 | DUE from Deans and Committees: Name of Carl H. Simpson Bridging Award recipient | Provost's Office | Provost |
| March | 9 | 2023 | DUE from Deans and Committees: Name of Outstanding Faculty Service Award recipient | Provost's Office | Provost |
| March | 9 | 2023 | DUE from all other Award Committees: Names of all other faculty & staff award recipients | President's Office | |
| March | 13 to 17 | 2023 | Finals Week, Winter Quarter | WWU | |
| March | 15 | 2023 | College Deans to Finalize Probationary Reviews via Interfolio | Faculty Relations | Faculty Relations |
| March | 15 | 2023 | Winter Faculty Contracts End | Faculty Relations | Faculty Relations |
| March | 15 | 2023 | Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Winter 2023 | Vice Provost/Dean Patrick | VP Research |
| March | 15 | 2023 | Award Notification: Research and Creative Opportunities Grants for Graduate Students, Winter 2023 | Vice Provost/Dean Patrick | VP Research |
| March | 15 | 2023 | Award Notification: Pilot Project Grants, Winter 2023 | Vice Provost/Dean Patrick | VP Research |
| March | 15 | 2023 | DUE from College Operations Managers: List of 2022-23 Faculty Retirees | Faculty Relations | Faculty Relations |
| March | 16 | 2023 | Spring Faculty Contracts Begin | Faculty Relations | Faculty Relations |
| March | 17 | 2023 | DUE: Academic Year OCE Schedules | Outreach and Continuing Ed | Outreach and Continuing Ed |
| March | 18 to 27 | 2023 | Spring Break | WWU | |
| March | 21 | 2023 | DUE: Winter Grades - by noon | Registrar's Office | Registrar |
| March | 28 | 2023 | Spring Classes Begin | Registrar's Office | Registrar |
| March | 31 | 2023 | DUE: Summer Session Faculty Draft Contracts/Report | Outreach and Continuing Ed | Outreach and Continuing Ed |
| March | 31 | 2023 | DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 30.) | STF Committee | VPIT |
| April | 1 | 2023 | DUE: Electronic nominations for Presidential Scholars | President's Office | President |
| April | 3 | 2023 | DUE from STF Committee: Student Tech Fee Tech Initiatives proposals for review | Academic Technology Committee (ATC), STF website | VPIT |
| April | 3 | 2023 | DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2023 | College Operations Managers | Faculty Relations |
| April | 5 | 2023 | SENT: Completed Presidential Scholars Nominations from President's Office | Deans | President |
| April | 10 | 2023 | DUE from College Deans: Emeritus faculty nominations | Faculty Relations | Faculty Relations |
| April | 10 | 2023 | Spring Peak Enrollment Data Captured | Registrar's Office, 5:00PM | Registrar |
| April | 12 | 2023 | DUE from students: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2022 | Faculty Advisors | VP Research |
| April | 12 | 2023 | DUE from students: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2022 | Faculty Advisors | VP Research |
| April | 13 to 14 | 2023 | April Board of Trustees Meeting | Old Main 340 | President |
| April | 17 | 2023 | Final 2023-24 catalog proofs sent to academic departments for review | Catalog Office | Registrar |
| April | 19 | 2023 | DUE from Deans: Recommendations for Presidential Scholars | President's Office | President |
| April | 26 | 2023 | DUE from Faculty Advisors: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2023 | Department Chairs | VP Research |
| April | 26 | 2023 | DUE from Faculty Advisors: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2023 | Department Chairs | VP Research |
| April | 26 | 2023 | DUE: Pilot Project Proposals, Spring 2023 | Department Chairs | VP Research |
| May | 1 | 2023 | DUE for Student Tech Fee: Academic Technology Committee (ATC) and Western community comments on Tech Initiatives proposals | STF Committee | VPIT |
| May | 1 | 2023 | 2023-24 University Catalog website published before Fall 2023 Registration Phase I begins | Catalog Office | Registrar |
| May | 3 | 2023 | DUE from Department Chairs: Pilot Project Proposals, Spring 2023 | College Deans | VP Research |
| May | 5 | 2023 | SENT: Summer Session E-Sign Contracts | Due to Outreach and Continuing Ed by May 31, 2023 | Outreach and Continuing Ed |
| May | 9 | 2023 | Fall Registration 2022 Phase I (tentative) | Registrar's Office | Registrar |
| May | 10 | 2023 | DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2023 | Vice Provost/Dean Patrick | VP Research |
| May | 10 | 2023 | DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2023 | Vice Provost/Dean Patrick | VP Research |
| May | 10 | 2023 | DUE from Deans: Pilot Project Grant Proposals, Spring 2023 | Vice Provost/Dean Patrick | VP Research |
| May | 14 | 2023 | Last Day, Spring Online Registration (ends midnight, 5/15) | Registrar's Office | Registrar |
| May | 15 to 19 | 2023 | Scholar's Week | Provost's Office | Provost |
| May | 18 | 2023 | Colleges direct faculty intending to apply for professional leave, tenure and promotion, and/or promotion to full professor in the coming fall to the Faculty Relations website, where they can request an application packet. | College Deans | Faculty Relations |
| May | 29 | 2023 | Award Notification: Student Tech Fee Tech Initiatives awards | Vice Provost Lanham/ASWWU Senate President | VPIT |
| May | 31 | 2023 | DUE: Completed Summer Session E-Sign Contracts | Outreach and Continuing Ed | Outreach and Continuing Ed |
| June | 5 | 2023 | DUE: Last day to cancel a Summer Session course | Outreach and Continuing Ed | Outreach and Continuing Ed |
| June | 5 to 9 | 2023 | Finals Week, Spring Quarter | WWU | |
| June | 5 | 2023 | REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations | NTT Faculty & Faculty Relations | Faculty Relations |
| June | 7 | 2023 | Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Spring 2022 | Vice Provost/Dean Patrick | VP Research |
| June | 7 | 2023 | Award Notification: Research and Creative Opportunities Grants for Graduate Students, Spring 2022 | Vice Provost/Dean Patrick | VP Research |
| June | 7 | 2023 | Award Notification: Pilot Project Grants, Spring 2023 | Vice Provost/Dean Patrick | VP Research |
| June | 8 to 9 | 2023 | June Board of Trustees Meeting | Old Main 340 | President |
| June | 10 to 19 | 2023 | Summer Break | WWU | |
| June | 10 to 12 | 2023 | June Commencement (tentative) | Registrar's Office | Registrar |
| June | 13 | 2023 | DUE: Spring Grades - by noon | Registrar's Office | Registrar |
| June | 15 | 2023 | DUE from College Deans: Summary of Post-Tenure Review Results | Faculty Relations | Faculty Relations |
| June | 15 | 2023 | Spring Faculty Contracts End | Faculty Relations | Faculty Relations |
| June | 20 | 2023 | Summer Session Classes Begin | Registrar's Office | Registrar |
| June | 26 | 2023 | Pre-collection of faculty summer health/life insurance premiums on this paycheck | HR Benefits Services | HR |
| June | 28 | 2023 | DUE from faculty: National Endowment for the Humanities (NEH) Summer Stipend program pre-proposals | Vice Provost/Dean Patrick | VP Research |
| June | 30 | 2023 | Health Insurance ends for faculty leaving after the academic year | HR Benefits Services | HR |
| July | 15 | 2023 | DUE from College Deans: Non-tenure track contracts for 2022-23 | Returning NTT faculty | Faculty Relations |
| August | 2 | 2023 | DUE: Keck Foundation Scientific Research Grant Pre-Proposals | Vice Provost/Dean Patrick | VP Research |
| August | 17 to 18 | 2023 | August Board of Trustees Meeting | Old Main 340 | President |
| August | 22 | 2023 | DUE: Summer Session grades - by noon | Registrar's Office | Registrar |
| September | 27 | 2023 | Fall Quarter Classes Begin | Registrar's Office | Registrar |
| December | 10 to Jan 3 | 2023 | Winter Break | WWU |