Faculty-Staff Administrative Calendar
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Showing upcoming items only. See full calendar.
| Month | Date | Year | Description | Due to/Location of Event | Office |
|---|---|---|---|---|---|
| March | 28 | 2023 | Spring Classes Begin | Registrar's Office | Registrar |
| March | 31 | 2023 | DUE: Summer Session Faculty Draft Contracts/Report | Outreach and Continuing Ed | Outreach and Continuing Ed |
| March | 31 | 2023 | DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 30.) | STF Committee | VPIT |
| April | 1 | 2023 | DUE: Electronic nominations for Presidential Scholars | President's Office | President |
| April | 3 | 2023 | DUE from STF Committee: Student Tech Fee Tech Initiatives proposals for review | Academic Technology Committee (ATC), STF website | VPIT |
| April | 3 | 2023 | DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2023 | College Operations Managers | Faculty Relations |
| April | 5 | 2023 | SENT: Completed Presidential Scholars Nominations from President's Office | Deans | President |
| April | 10 | 2023 | DUE from College Deans: Emeritus faculty nominations | Faculty Relations | Faculty Relations |
| April | 10 | 2023 | Spring Peak Enrollment Data Captured | Registrar's Office, 5:00PM | Registrar |
| April | 13 to 14 | 2023 | April Board of Trustees Meeting | Old Main 340 | President |
| April | 17 | 2023 | Final 2023-24 catalog proofs sent to academic departments for review | Catalog Office | Registrar |
| April | 19 | 2023 | DUE from Deans: Recommendations for Presidential Scholars | President's Office | President |
| May | 1 | 2023 | DUE for Student Tech Fee: Academic Technology Committee (ATC) and Western community comments on Tech Initiatives proposals | STF Committee | VPIT |
| May | 1 | 2023 | 2023-24 University Catalog website published before Fall 2023 Registration Phase I begins | Catalog Office | Registrar |
| May | 5 | 2023 | SENT: Summer Session E-Sign Contracts | Due to Outreach and Continuing Ed by May 31, 2023 | Outreach and Continuing Ed |
| May | 9 | 2023 | Fall Registration 2022 Phase I (tentative) | Registrar's Office | Registrar |
| May | 10 | 2023 | Undergraduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| May | 10 | 2023 | Graduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| May | 10 | 2023 | Pilot Project Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. | RSP (rsp.internalgrants@wwu.edu) | VP Research |
| May | 14 | 2023 | Last Day, Spring Online Registration (ends midnight, 5/15) | Registrar's Office | Registrar |
| May | 15 to 19 | 2023 | Scholar's Week | Provost's Office | Provost |
| May | 18 | 2023 | Colleges direct faculty intending to apply for professional leave, tenure and promotion, and/or promotion to full professor in the coming fall to the Faculty Relations website, where they can request an application packet. | College Deans | Faculty Relations |
| May | 19 | 2023 | National Science Foundation Major Research Instrumentation Program (MRI) DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| May | 29 | 2023 | Award Notification: Student Tech Fee Tech Initiatives awards | Vice Provost Lanham/ASWWU Senate President | VPIT |
| May | 31 | 2023 | DUE: Completed Summer Session E-Sign Contracts | Outreach and Continuing Ed | Outreach and Continuing Ed |
| June | 5 | 2023 | DUE: Last day to cancel a Summer Session course | Outreach and Continuing Ed | Outreach and Continuing Ed |
| June | 5 to 9 | 2023 | Finals Week, Spring Quarter | WWU | |
| June | 5 | 2023 | REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations | NTT Faculty & Faculty Relations | Faculty Relations |
| June | 7 | 2023 | Undergraduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| June | 7 | 2023 | Graduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. | VP Research | |
| June | 7 | 2023 | Pilot Project Grant: Faculty notified of award decision via email. Funds become available shortly after. | VP Research | |
| June | 8 to 9 | 2023 | June Board of Trustees Meeting | Old Main 340 | President |
| June | 10 to 19 | 2023 | Summer Break | WWU | |
| June | 10 to 12 | 2023 | June Commencement (tentative) | Registrar's Office | Registrar |
| June | 13 | 2023 | DUE: Spring Grades - by noon | Registrar's Office | Registrar |
| June | 15 | 2023 | DUE from College Deans: Summary of Post-Tenure Review Results | Faculty Relations | Faculty Relations |
| June | 15 | 2023 | Spring Faculty Contracts End | Faculty Relations | Faculty Relations |
| June | 20 | 2023 | Summer Session Classes Begin | Registrar's Office | Registrar |
| June | 26 | 2023 | Pre-collection of faculty summer health/life insurance premiums on this paycheck | HR Benefits Services | HR |
| June | 28 | 2023 | NEH Summer Fellowships DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| June | 30 | 2023 | Health Insurance ends for faculty leaving after the academic year | HR Benefits Services | HR |
| July | 15 | 2023 | DUE from College Deans: Non-tenure track contracts for 2022-23 | Returning NTT faculty | Faculty Relations |
| August | 2 | 2023 | Keck Foundation Scientific Research Grant DEADLINE for pre-proposals to RSP. | RSP (rsp@wwu.edu) | VP Research |
| August | 17 to 18 | 2023 | August Board of Trustees Meeting | Old Main 340 | President |
| August | 22 | 2023 | DUE: Summer Session grades - by noon | Registrar's Office | Registrar |
| September | 27 | 2023 | Fall Quarter Classes Begin | Registrar's Office | Registrar |
| December | 10 to Jan 3 | 2023 | Winter Break | WWU |