Faculty-Staff Administrative Calendar

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Showing upcoming items only. See full calendar.

Month Date Year Description Due to/Location of Event Office
March 28 2023 Spring Classes Begin Registrar's Office Registrar
March 31 2023 DUE: Summer Session Faculty Draft Contracts/Report Outreach and Continuing Ed Outreach and Continuing Ed
March 31 2023 DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 30.) STF Committee VPIT
April 1 2023 DUE: Electronic nominations for Presidential Scholars President's Office President
April 3 2023 DUE from STF Committee: Student Tech Fee Tech Initiatives proposals for review Academic Technology Committee (ATC), STF website VPIT
April 3 2023 DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2023 College Operations Managers Faculty Relations
April 5 2023 SENT: Completed Presidential Scholars Nominations from President's Office Deans President
April 10 2023 DUE from College Deans: Emeritus faculty nominations Faculty Relations Faculty Relations
April 10 2023 Spring Peak Enrollment Data Captured Registrar's Office, 5:00PM Registrar
April 13 to 14 2023 April Board of Trustees Meeting Old Main 340 President
April 17 2023 Final 2023-24 catalog proofs sent to academic departments for review Catalog Office Registrar
April 19 2023 DUE from Deans: Recommendations for Presidential Scholars President's Office President
May 1 2023 DUE for Student Tech Fee: Academic Technology Committee (ATC) and Western community comments on Tech Initiatives proposals STF Committee VPIT
May 1 2023 2023-24 University Catalog website published before Fall 2023 Registration Phase I begins Catalog Office Registrar
May 5 2023 SENT: Summer Session E-Sign Contracts Due to Outreach and Continuing Ed by May 31, 2023 Outreach and Continuing Ed
May 9 2023 Fall Registration 2022 Phase I (tentative) Registrar's Office Registrar
May 10 2023 Undergraduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. RSP (rsp.internalgrants@wwu.edu) VP Research
May 10 2023 Graduate Research & Creative Opportunities Grant DEADLINE for Department Chairs to review and approve to RSP. RSP (rsp.internalgrants@wwu.edu) VP Research
May 10 2023 Pilot Project Grant DEADLINE for Deans to review and approve application (eSign form) to RSP. RSP (rsp.internalgrants@wwu.edu) VP Research
May 14 2023 Last Day, Spring Online Registration (ends midnight, 5/15) Registrar's Office Registrar
May 15 to 19 2023 Scholar's Week Provost's Office Provost
May 18 2023 Colleges direct faculty intending to apply for professional leave, tenure and promotion, and/or promotion to full professor in the coming fall to the Faculty Relations website, where they can request an application packet. College Deans Faculty Relations
May 19 2023 National Science Foundation Major Research Instrumentation Program (MRI) DEADLINE for pre-proposals to RSP. RSP (rsp@wwu.edu) VP Research
May 29 2023 Award Notification: Student Tech Fee Tech Initiatives awards Vice Provost Lanham/ASWWU Senate President VPIT
May 31 2023 DUE: Completed Summer Session E-Sign Contracts Outreach and Continuing Ed Outreach and Continuing Ed
June 5 2023 DUE: Last day to cancel a Summer Session course Outreach and Continuing Ed Outreach and Continuing Ed
June 5 to 9 2023 Finals Week, Spring Quarter WWU
June 5 2023 REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations NTT Faculty & Faculty Relations Faculty Relations
June 7 2023 Undergraduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. VP Research
June 7 2023 Graduate Research & Creative Opportunities Grant: Students and Faculty Advisors notified of award decision via email. Funds become available shortly after. VP Research
June 7 2023 Pilot Project Grant: Faculty notified of award decision via email. Funds become available shortly after. VP Research
June 8 to 9 2023 June Board of Trustees Meeting Old Main 340 President
June 10 to 19 2023 Summer Break WWU
June 10 to 12 2023 June Commencement (tentative) Registrar's Office Registrar
June 13 2023 DUE: Spring Grades - by noon Registrar's Office Registrar
June 15 2023 DUE from College Deans: Summary of Post-Tenure Review Results Faculty Relations Faculty Relations
June 15 2023 Spring Faculty Contracts End Faculty Relations Faculty Relations
June 20 2023 Summer Session Classes Begin Registrar's Office Registrar
June 26 2023 Pre-collection of faculty summer health/life insurance premiums on this paycheck HR Benefits Services HR
June 28 2023 NEH Summer Fellowships DEADLINE for pre-proposals to RSP. RSP (rsp@wwu.edu) VP Research
June 30 2023 Health Insurance ends for faculty leaving after the academic year HR Benefits Services HR
July 15 2023 DUE from College Deans: Non-tenure track contracts for 2022-23 Returning NTT faculty Faculty Relations
August 2 2023 Keck Foundation Scientific Research Grant DEADLINE for pre-proposals to RSP. RSP (rsp@wwu.edu) VP Research
August 17 to 18 2023 August Board of Trustees Meeting Old Main 340 President
August 22 2023 DUE: Summer Session grades - by noon Registrar's Office Registrar
September 27 2023 Fall Quarter Classes Begin Registrar's Office Registrar
December 10 to Jan 3 2023 Winter Break WWU