Faculty-Staff Administrative Calendar

Showing upcoming items only. See full calendar.
Month Date Year Description Due to/Location of Event Office
September 15 2022 Fall Academic Leadership Conference 9AM-11AM MH 138 Provost
September 16 2022 Second Call for Professional Leave Applications Tenured Faculty Faculty Relations
September 16 2022 Fall Faculty Contracts Begin Faculty Relations Provost
September 16 2022 CALL for Self-Studies of Centers and Institutes Per Schedule Faculty Relations
September 16 2022 DUE from Faculty Relations: Probationary Review and Post-Tenure Review Packets in Interfolio Probationary Review and Post-Tenure Review Candidates Faculty Relations
September 16 2022 New Faculty Orientation (Required) 8AM-2:30PM, Old Main Solarium VPUE
September 18 to 24 2022 Western Welcome Week New Student Services NSSFO
September 20 2022 Student Welcoming Convocation 10AM-11AM, Carver Gym ESS/Registrar's
September 20 2022 DUE: PA's for first Fall Quarter 2021 Pay of 10/07/2022 Human Resources HR
September 21 2022 DUE: PA's for first Fall Quarter 2021 Pay of 10/10/2022 Human Resources HR
September 21 2022 Fall Classes Begin Registrar's Office Registrar
September 23 2022 New Faculty Benefit Orientation 2PM-4PM Zoom Link to be sent to participants VPUE
September 28 2022 AWARD DESCRIPTIONS: Send updates for faculty award descriptions listed on the Faculty & Staff Awards webpage President/Provost Office President
September 28 2022 State of the University Address (Formerly Faculty/Staff Opening Convocation) 8:30AM - Hybrid Event: PAC & Live Stream President
October 1 2022 PEBB Medical & Dental Benefits begin for elligble faculty HR Benefits Services HR
October 3 2022 Fall Peak Enrollment Data Captured Registrar's Office Registrar
October 5 2022 SEND OUT: Call for Excellence in Teaching Award Nominations Provost's Office Provost
October 5 2022 SEND OUT: Call for Elich Excellence in Teaching Award Nominations Provost's Office Provost
October 5 2022 SEND OUT: Call for Olscamp Research Award Nominations Provost's Office Provost
October 5 2022 SEND OUT: Call for Outstanding Scholarship Award Nominations Provost's Office Provost
October 5 2022 SEND OUT: Call for Outstanding Faculty Leadership Award Nominations Provost's Office Provost
October 5 2022 SEND OUT: Call for Carl H. Simpson Bridging Award Nominations Provost's Office Provost
October 5 2022 SEND OUT: Call for Spratlen Grant Award Proposal Provost's Office Provost
October 5 2022 SEND OUT: Call for Fraser Lecture Series Proposals Provost's Office Provost
October 5 2022 Due from students: Research and Creative Opportunities Grants for Undergraduates Proposals, Fall 2022 Faculty Advisors VP Research
October 5 2022 Due from students: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2022 Faculty Advisors VP Research
October 11 2022 DUE: 2023 National Science Foundation (NSF) MRI Program Pre-proposals College Deans VP Research
October 13 to 14 2022 October Board of Trustees Meeting Old Main 340 President
October 15 2022 DUE from Department Chairs: Faculty Professional Leave Applications College Deans via Interfolio Faculty Relations
October 15 2022 Deadline to submit proposals for Summer Global Learning Courses E-Sign Form Institute for Global Engagement
October 16 2022 DUE: Benefit Enrollment Forms (New Faculty) HR Benefits Services HR
October 19 2022 DUE: Faculty Summer Research Grant Proposals, Summer 2023 Department Chairs VP Research
October 19 2022 Due: Faculty Summer Teaching Grant Proposals, Summer 2023 Department Chairs VP Research
October 19 2022 DUE: Pilot Project Grant Proposals, Fall 2022 Department Chairs VP Research
October 19 2022 DUE from Faculty Advisors: Research and Creative Opportunities Grants for Undergraduates Proposals, Fall 2022 Department Chairs VP Research
October 19 2022 DUE from Faculty Advisors: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2022 Department Chairs VP Research
October 21 to 23 2022 Fall Family Weekend New Student Services NSSFO
October 26 2022 DUE from Chairs: Faculty Summer Research Grant Proposals, Summer 2023 College Deans VP Research
October 26 2022 DUE from Chairs: Faculty Summer Teaching Grant Proposals, Summer 2023 College Deans VP Research
October 26 2022 DUE from Department Chairs: Pilot Project Grant Proposals, Fall 2022 College Deans VP Research
November 1 2022 Benefits Open Enrollment Begins HR Benefits Services HR
November 2 2022 DUE from Deans: Faculty Summer Research Grant Proposals, Summer 2023 Vice Provost/Dean Patrick VP Research
November 2 2022 DUE from Deans: Faculty Summer Teaching Grant Proposals, Summer 2023 Vice Provost/Dean Patrick VP Research
November 2 2022 DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Fall 2022 Vice Provost/Dean Patrick VP Research
November 2 2022 DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduate Proposals, Fall 2022 Vice Provost/Dean Patrick VP Research
November 2 2022 DUE from Deans: Pilot Project Grant Proposals, Fall 2022 Vice Provost/Dean Patrick VP Research
November 4 2022 CALL: Summer Session Schedule to Deans, Departments, and Program Directors Due to Outreach and Continuing Ed by Jan 31, 2023 Outreach and Continuing Ed
November 6 2022 Last Day, Fall Online Registration (ends midnight, 11/7) Registrar's Office Registrar
November 8 to 22 2022 Phase I Registration for Winter Quarter Registrar's Office Registrar
November 10 2022 Veteran's Day Program Virtual/TBA President/VSO
November 15 2022 CALL: for nominations - Equity & Inclusion Award, Outstanding Classified Staff Award, Philip E. Sharpe, Jr. Community Engagement Award, President's Exceptional Effort Award, Professional Staff Award, Team Recognition Award President's Office President
November 15 2022 DUE from College Deans: Faculty Professional Leave Applications with Recommendations Provost via Interfolio Faculty Relations
November 17 2022 CALL: Student Tech Fee - Tech Initiatives Abstracts Vice Provost Lanham VPIT
November 30 2022 Benefits Open Enrollment Ends HR Benefits Services HR
December 1 2022 DUE: Electronic nominations for Olscamp Research Award Online form Provost
December 1 2022 DUE: Electronic nominations for Outstanding Scholarship Award Online Form Provost
December 1 2022 DUE: Electronic nominations for Excellence in Teaching Award Online form Provost
December 1 2022 DUE: Electronic Nominations for Elich Excellence in Teaching Award Online Form Provost
December 1 2022 DUE: Electronic nominations for Outstanding Faculty Leadership Award Online form Provost
December 1 2022 DUE: Electronic nominations for Carl H. Simpson Bridging Award Online form Provost
December 1 2022 DUE: Spratlen Grant Award Proposals Online Esign Form Provost
December 1 2022 DUE: Fraser Lecture Series Proposals Provost's Office Provost
December 1 2022 University Holiday Party TBA President
December 6 2022 Announcement to Deans: the Faculty/Staff Workstations Program VPIT
December 5 to 9 2022 Finals Week, Fall Quarter WWU
December 7 2022 Award Notification: Pilot Project Grants, Fall 2022 Vice Provost/Dean Patrick VP Research
December 7 2022 Award Notification: Research and Creative Opportunities Grants for Graduates, Fall 2022 Vice Provost/Dean Patrick VP Research
December 7 2022 Award Notification: Research and Creative Opportunities Grants for Undergraduates, Fall 2022 Vice Provost/Dean Patrick VP Research
December 7 2022 Award Notification: Faculty Summer Research Grants, Summer 2023 Vice Provost/Dean Patrick VP Research
December 7 2022 Award Notification: Faculty Summer Teaching Grants, Summer 2023 Vice Provost/Dean Patrick VP Research
December 8 to 9 2022 December Board of Trustees Meeting Old Main 340 President
December 9 to 10 2022 December Commencement Registrar's Office Registrar
December 13 2022 DUE: Fall Grades - by noon Registrar's Office, 12:00PM Registrar
December 15 2022 Fall Faculty Contracts End Faculty Relations Faculty Relations
December 15 2022 DUE from College Deans: Tenure and Promotion Recommendations and Justifications Faculty Relations Faculty Relations
December 16 2022 Winter Faculty Contracts Begin Faculty Relations Faculty Relations
January 1 2023 Open Enrollment Benefits plan changes take effect HR Benefits Services HR
January 4 2023 Winter Quarter Classes Begin Registrar's Office Registrar
January 13 2023 DUE: Student Tech Fee Tech Initiatives abstracts from employees STF Committee VPIT
January 15 2023 Deadline to submit proposals for Academic Year Global Learning courses E-Sign Form Institute for Global Engagement
January 16 2023 CALL: Academic Year OCE Schedule to Deans, Departments, and Program Directors Due to Outreach and Continuing Ed by March 17, 2023 Outreach and Continuing Ed
January 16 2023 Winter Peak Enrollment Data Captured Registrar's Office, 5:00PM Registrar
January 17 2023 REMINDER: College Deans to Submit Emeritus Faculty Nominations by April 10 Faculty Relations Faculty Relations
January 18 2023 Due from students: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2023 Faculty Advisors VP Research
January 18 2023 Due from students: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2023 Faculty Advisors VP Research
January 20 2023 DUE: Student Tech Fee Tech Initiatives abstracts from students STF Committee VPIT
January 31 2023 DUE: Summer Session Schedule from Departments and Colleges Outreach and Continuing Ed Outreach and Continuing Ed
January 31 2023 DUE from Provost: Final Faculty Professional Leave Decisions Professional Leave Applicants Faculty Relations
February 1 2023 SENT from Provost: Tenure and Promotion Review Decision Letters via Interfolio Tenure and Promotion Candidates Faculty Relations
February 1 2023 DUE from Faculty Advisors: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2023 Department Chairs VP Research
February 1 2023 DUE from Faculty Advisors: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2023 Department Chairs VP Research
February 1 2023 DUE: Pilot Project Proposals, Winter 2023 Department Chairs VP Research
February 3 2023 DUE: Complete Summer Session Banner Course Entry Outreach and Continuing Ed Outreach and Continuing Ed
February 8 2023 REMINDER: Annual evaluations of all probationary tenure track faculty to be completed by March 15 Faculty Relations Faculty Relations
February 8 2023 DUE from Department Chairs: Pilot Project Proposals, Winter 2023 College Deans VP Research
February 9 to 10 2023 February Board of Trustees Meeting Old Main 340 President
February 14 2023 CALL: Presidential Scholars nominations Electronic nominations due 4/1/2022 President
February 15 2023 DUE from Professional Leave Awardees: Professional Leave Repayment Agreements Faculty Relations Faculty Relations
February 15 2023 DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Winter 2023 Vice Provost/Dean Patrick VP Research
February 15 2023 DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Winter 2023 Vice Provost/Dean Patrick VP Research
February 15 2023 DUE from Deans: Pilot Project Grant Proposals, Winter 2023 Vice Provost/Dean Patrick VP Research
February 19 2023 Last Day, Winter Online Registration (ends midnight, 2/20) Registrar's Office Registrar
February 21 2023 Student Tech Fee: Selected abstract applicants invited to submit Tech Initiatives proposals STF Committee VPIT
February 21 to Mar 6 2023 Phase I Registration for Spring Quarter Registrar's Office Registrar
February 24 2023 DUE: Deans Approval of Academic year Schedule Registrar's Office Registrar
March 1 2023 DUE: Academic Year Schedule, last day to key schedule (online access revoked after this date) Registrar's Office Registrar
March 1 2023 CALL: Banner Input for Summer Session Draft Contracts Open Due to Outreach and Continuing Ed by March 31, 2023 Outreach and Continuing Ed
March 2 2023 Student Tech Fee: Workshop for invited proposal applicants TBD VPIT
March 6 2023 Call for Catalog 2023-24 proofs sent to administrative and academic departments Registrar's Office Registrar
March 9 2023 DUE from Deans and Committees: Names of Excellence in Teaching and Elich Award recipients Provost's Office Provost
March 9 2023 DUE from Deans and Committees: Names of Olscamp Research Award and Outstanding Faculty Research Award Recipients Provost's Office Provost
March 9 2023 DUE from Deans and Committees: Name of Carl H. Simpson Bridging Award recipient Provost's Office Provost
March 9 2023 DUE from Deans and Committees: Name of Outstanding Faculty Service Award recipient Provost's Office Provost
March 9 2023 DUE from all other Award Committees: Names of all other faculty & staff award recipients President's Office
March 13 to 17 2023 Finals Week, Winter Quarter WWU
March 15 2023 College Deans to Finalize Probationary Reviews via Interfolio Faculty Relations Faculty Relations
March 15 2023 Winter Faculty Contracts End Faculty Relations Faculty Relations
March 15 2023 Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Winter 2023 Vice Provost/Dean Patrick VP Research
March 15 2023 Award Notification: Research and Creative Opportunities Grants for Graduate Students, Winter 2023 Vice Provost/Dean Patrick VP Research
March 15 2023 Award Notification: Pilot Project Grants, Winter 2023 Vice Provost/Dean Patrick VP Research
March 15 2023 DUE from College Operations Managers: List of 2022-23 Faculty Retirees Faculty Relations Faculty Relations
March 16 2023 Spring Faculty Contracts Begin Faculty Relations Faculty Relations
March 17 2023 DUE: Academic Year OCE Schedules Outreach and Continuing Ed Outreach and Continuing Ed
March 18 to 27 2023 Spring Break WWU
March 21 2023 DUE: Winter Grades - by noon Registrar's Office Registrar
March 28 2023 Spring Classes Begin Registrar's Office Registrar
March 31 2023 DUE: Summer Session Faculty Draft Contracts/Report Outreach and Continuing Ed Outreach and Continuing Ed
March 31 2023 DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 30.) STF Committee VPIT
April 1 2023 DUE: Electronic nominations for Presidential Scholars President's Office President
April 3 2023 DUE from STF Committee: Student Tech Fee Tech Initiatives proposals for review Academic Technology Committee (ATC), STF website VPIT
April 3 2023 DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2023 College Operations Managers Faculty Relations
April 5 2023 SENT: Completed Presidential Scholars Nominations from President's Office Deans President
April 10 2023 DUE from College Deans: Emeritus faculty nominations Faculty Relations Faculty Relations
April 10 2023 Spring Peak Enrollment Data Captured Registrar's Office, 5:00PM Registrar
April 12 2023 DUE from students: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2022 Faculty Advisors VP Research
April 12 2023 DUE from students: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2022 Faculty Advisors VP Research
April 13 to 14 2023 April Board of Trustees Meeting Old Main 340 President
April 17 2023 Final 2023-24 catalog proofs sent to academic departments for review Catalog Office Registrar
April 19 2023 DUE from Deans: Recommendations for Presidential Scholars President's Office President
April 26 2023 DUE from Faculty Advisors: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2023 Department Chairs VP Research
April 26 2023 DUE from Faculty Advisors: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2023 Department Chairs VP Research
April 26 2023 DUE: Pilot Project Proposals, Spring 2023 Department Chairs VP Research
May 1 2023 DUE for Student Tech Fee: Academic Technology Committee (ATC) and Western community comments on Tech Initiatives proposals STF Committee VPIT
May 1 2023 2023-24 University Catalog website published before Fall 2023 Registration Phase I begins Catalog Office Registrar
May 3 2023 DUE from Department Chairs: Pilot Project Proposals, Spring 2023 College Deans VP Research
May 5 2023 SENT: Summer Session E-Sign Contracts Due to Outreach and Continuing Ed by May 31, 2023 Outreach and Continuing Ed
May 9 2023 Fall Registration 2022 Phase I (tentative) Registrar's Office Registrar
May 10 2023 DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2023 Vice Provost/Dean Patrick VP Research
May 10 2023 DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2023 Vice Provost/Dean Patrick VP Research
May 10 2023 DUE from Deans: Pilot Project Grant Proposals, Spring 2023 Vice Provost/Dean Patrick VP Research
May 14 2023 Last Day, Spring Online Registration (ends midnight, 5/15) Registrar's Office Registrar
May 15 to 19 2023 Scholar's Week Provost's Office Provost
May 18 2023 Colleges direct faculty intending to apply for professional leave, tenure and promotion, and/or promotion to full professor in the coming fall to the Faculty Relations website, where they can request an application packet. College Deans Faculty Relations
May 29 2023 Award Notification: Student Tech Fee Tech Initiatives awards Vice Provost Lanham/ASWWU Senate President VPIT
May 31 2023 DUE: Completed Summer Session E-Sign Contracts Outreach and Continuing Ed Outreach and Continuing Ed
June 5 2023 DUE: Last day to cancel a Summer Session course Outreach and Continuing Ed Outreach and Continuing Ed
June 5 to 9 2023 Finals Week, Spring Quarter WWU
June 5 2023 REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations NTT Faculty & Faculty Relations Faculty Relations
June 7 2023 Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Spring 2022 Vice Provost/Dean Patrick VP Research
June 7 2023 Award Notification: Research and Creative Opportunities Grants for Graduate Students, Spring 2022 Vice Provost/Dean Patrick VP Research
June 7 2023 Award Notification: Pilot Project Grants, Spring 2023 Vice Provost/Dean Patrick VP Research
June 8 to 9 2023 June Board of Trustees Meeting Old Main 340 President
June 10 to 19 2023 Summer Break WWU
June 10 to 12 2023 June Commencement (tentative) Registrar's Office Registrar
June 13 2023 DUE: Spring Grades - by noon Registrar's Office Registrar
June 15 2023 DUE from College Deans: Summary of Post-Tenure Review Results Faculty Relations Faculty Relations
June 15 2023 Spring Faculty Contracts End Faculty Relations Faculty Relations
June 20 2023 Summer Session Classes Begin Registrar's Office Registrar
June 26 2023 Pre-collection of faculty summer health/life insurance premiums on this paycheck HR Benefits Services HR
June 28 2023 DUE from faculty: National Endowment for the Humanities (NEH) Summer Stipend program pre-proposals Vice Provost/Dean Patrick VP Research
June 30 2023 Health Insurance ends for faculty leaving after the academic year HR Benefits Services HR
July 15 2023 DUE from College Deans: Non-tenure track contracts for 2022-23 Returning NTT faculty Faculty Relations
August 2 2023 DUE: Keck Foundation Scientific Research Grant Pre-Proposals Vice Provost/Dean Patrick VP Research
August 17 to 18 2023 August Board of Trustees Meeting Old Main 340 President
August 22 2023 DUE: Summer Session grades - by noon Registrar's Office Registrar
September 27 2023 Fall Quarter Classes Begin Registrar's Office Registrar
December 10 to Jan 3 2023 Winter Break WWU