Faculty-Staff Administrative Calendar

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Showing upcoming items only. See full calendar.

Month Date Year Description Due to/Location of Event Office
February 25 2024 Last Day, Winter Online Registration (ends midnight, 2/26) Registrar's Office Registrar
February 27 to Mar 11 2024 Phase I Registration for Spring Quarter Registrar's Office Registrar
February 29 2024 DUE: Deans Approval of Academic year Schedule Registrar's Office Registrar
February 29 2024 Student Tech Fee: Workshop for invited proposal applicants TBD VPIT
March 1 2024 DUE: Academic Year Schedule, last day to key schedule (online access revoked after this date) Registrar's Office Registrar
March 1 2024 CALL: Banner Input for Summer Session Draft Contracts Open Due to Outreach and Continuing Ed by March 31, 2023 Outreach and Continuing Ed
March 4 2024 Call for Catalog 2024-25 proofs sent to administrative and academic departments Registrar's Office Registrar
March 5 2024 ACC curriculum deadline for 2024-25 university Catalog Registrar's Office Registrar
March 8 2024 DUE from Deans and Committees: Names of Excellence in Teaching and Elich Award recipients Provost's Office Provost
March 8 2024 DUE from Deans and Committees: Names of Olscamp Research Award and Outstanding Faculty Research Award Recipients Provost's Office Provost
March 8 2024 DUE from Deans and Committees: Name of Carl H. Simpson Bridging Award recipient Provost's Office Provost
March 8 2024 DUE from Deans and Committees: Name of Outstanding Faculty Service Award recipient Provost's Office Provost
March 8 2024 DUE from all other award committees: Names of all other faculty & staff award recipients President's Office, 5:00PM
March 15 2024 College Deans to Finalize Probationary Reviews via Interfolio Faculty Relations Faculty Relations
March 15 2024 Winter Faculty Contracts End Faculty Relations Faculty Relations
March 15 2024 DUE: Academic Year OCE Schedules Outreach and Continuing Ed Outreach and Continuing Ed
March 15 2024 DUE from College Operations Managers: List of 2023-24 Faculty Retirees Faculty Relations Faculty Relations
March 16 2024 Spring Faculty Contracts Begin Faculty Relations Faculty Relations
March 18 to 22 2024 Finals Week, Winter Quarter WWU
March 20 2024 Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Winter 2024 Vice Provost/Dean Patrick VP Research
March 20 2024 Award Notification: Research and Creative Opportunities Grants for Graduate Students, Winter 2024 Vice Provost/Dean Patrick VP Research
March 20 2024 Award Notification: Pilot Project Grants, Winter 2024 Vice Provost/Dean Patrick VP Research
March 23 to April 1 2024 Spring Break WWU
March 26 2024 DUE: Winter Grades - by noon Registrar's Office Registrar
March 29 2024 DUE: Summer Session Faculty Draft Contracts/Report Outreach and Continuing Ed Outreach and Continuing Ed
March 29 2024 DUE: Student Tech Fee prioritized Tech Initiatives proposals. Note: Colleges need earlier internal deadlines. (AS deadline for student proposals is March 30.) STF Tech Initiatives Committee VPIT
April 1 2024 DUE from STF Committee: Student Tech Fee Tech Initiatives proposals for review Academic Technology Committee (ATC), STF website VPIT
April 1 2024 DUE from Faculty Relations: Initial check of Senior Instructor Eligibility Report, excluding Summer Session 2024 College Operations Managers Faculty Relations
April 2 2024 Spring Classes Begin Registrar's Office Registrar
April 4 2024 DUE: Electronic nominations for Presidential Scholars President's Office President
April 10 2024 SENT: Completed Presidential Scholars Nominations from President's Office Deans President
April 10 2024 DUE from College Deans: Emeritus faculty nominations Faculty Relations Faculty Relations
April 11 to 12 2024 April Board of Trustees Meeting Old Main 340 President
April 12 2024 Research Award in Mongolian and Inner Asian Studies Online Form Institute for Global Engagement
April 15 2024 Spring Peak Enrollment Data Captured Registrar's Office Registrar
April 15 2024 Final 2024-25 catalog proofs sent to academic departments for review Registrar's Office Registrar
April 24 2024 DUE from Deans: Recommendations for Presidential Scholars President's Office President
May 1 2024 DUE for Student Tech Fee: Academic Technology Committee (ATC) and Western community comments on Tech Initiatives proposals STF Tech initiatives Committee VPIT
May 1 2024 2024-25 University Catalog website published before Fall 2023 Registration Phase I begins Registrar's Office Registrar
May 3 2024 SENT: Summer Session E-Sign Contracts Due to Outreach and Continuing Ed by May 31, 2023 Outreach and Continuing Ed
May 7 2024 Summer Registration Phase 1 Registrar's Office Registrar
May 14 2024 Fall Registration 2024 Phase I (tentative) Registrar's Office Registrar
May 15 to 19 2024 Scholar's Week Provost's Office Provost
May 16 2024 DUE from Deans: Pilot Project Grant Proposals, Spring 2024 Vice Provost/Dean Patrick VP Research
May 16 2024 DUE from Department Chairs: Research and Creative Opportunities Grants for Undergraduates Proposals, Spring 2024 Vice Provost/Dean Patrick VP Research
May 16 2024 DUE from Department Chairs: Research and Creative Opportunities Grants for Graduates Proposals, Spring 2024 Vice Provost/Dean Patrick VP Research
May 17 2024 Colleges direct faculty intending to apply for professional leave, tenure and promotion, and/or promotion to full professor in the coming fall to the Faculty Relations website, where they can request an application packet. College Deans Faculty Relations
May 19 2024 Last Day, Spring Online Registration (ends midnight, 5/20) Registrar's Office Registrar
May 30 2024 Award Notification: Student Tech Fee Tech Initiatives awards Vice Provost Lanham/ASWWU/Senate President VPIT
May 31 2024 DUE: Completed Summer Session E-Sign Contracts Outreach and Continuing Ed Outreach and Continuing Ed
June 5 2024 REMINDER: Copies of final NTT Evaluation Letters from Department Chairs should be Provided to NTT Faculty and Faculty Relations NTT Faculty & Faculty Relations Faculty Relations
June 10 to 14 2024 Finals Week, Spring Quarter WWU
June 11 2024 DUE: Last day to cancel a Summer Session course Outreach and Continuing Ed Outreach and Continuing Ed
June 12 2024 Award Notification: Research and Creative Opportunities Grants for Undergraduate Students, Spring 2024 Vice Provost/Dean Patrick VP Research
June 12 2024 Award Notification: Research and Creative Opportunities Grants for Graduate Students, Spring 2024 Vice Provost/Dean Patrick VP Research
June 12 2024 Award Notification: Pilot Project Grants, Spring 2023 Vice Provost/Dean Patrick VP Research
June 13 to 14 2024 June Board of Trustees Meeting Old Main 340 President
June 14 to 16 2024 June Commencement Carver Gym Registrar
June 15 to 24 2024 Summer Break WWU
June 15 2024 DUE from College Deans: Summary of Post-Tenure Review Results Faculty Relations Faculty Relations
June 15 2024 Spring Faculty Contracts End Faculty Relations Faculty Relations
June 18 2024 DUE: Spring Grades - by noon Registrar's Office Registrar
June 25 2024 Summer Session Classes Begin Registrar's Office Registrar
June 25 2024 Pre-collection of faculty summer health/life insurance premiums on this paycheck HR Benefits Services HR
June 28 2024 DUE from faculty: National Endowment for the Humanities (NEH) Summer Stipend program pre-proposals Vice Provost/Dean Patrick VP Research
June 30 2024 Health Insurance ends for faculty leaving after the academic year HR Benefits Services HR
July 15 2024 DUE from College Deans: Non-tenure track contracts for 2024-25 Returning NTT faculty Faculty Relations
August 2 2024 DUE: Keck Foundation Scientific Research Grant Pre-Proposals Vice Provost/Dean Patrick VP Research
August 15 to 16 2024 August Board of Trustees Meeting Old Main 340 President
August 20 2024 Summer 2024 Peak Data Captured Registrar's Office Registrar
August 27 2024 DUE: Summer Session grades - by noon Registrar's Office Registrar
September 25 2024 Fall Quarter Classes Begin Registrar's Office Registrar
December 16 to Jan 8 2024 Winter Break WWU